Administrative Assistant

within Communications


Administrative Assistant

within Communications

  • Grade:

  • Type:

  • Closing Date:

  • Job code:

  • Team:

  • Date Posted:


About Communications

The Communications function is responsible for handling the internal and external communications within the Authority. The section handles information issued to license holders and public relations matters. It is also responsible for the preparation of corporate publications and for the development and maintenance of the Authority’s internet and intranet sites.

The Role

The Administrative Assistant in Grade 9 will be involved in the following:

Technical duties:

  • Manage procurement-related paper work, liaising directly with suppliers, and keeping a record of expenses related to the Unit
  • Monitor digital news and print media coverage to circulate as necessary Manage the Authority's Library of third party publications and subscriptions
  • Managing databases for mail shots and events
  • Manage organisation of local and international events
  • Supporting the implementation of campaigns, including media plan, procuring merchandise, obtaining rate cards, booking adverts etc.
  • Statistical and KPIs reporting related to campaigns and the Team's initiative
  • Support with the handling of queries received from consumers and corporate clients via phone calls, under the supervision of the Client relations officer
  • Support with the management of enquiries received via email and social media platforms under the supervision of the Client relations officer
  • Other administrative tasks, such as ordering stationery and maintaining store

Interpersonal duties:

  • To handle communications with external parties and provide excellent customer service

Other duties:

  • To handle any other duties as assigned by the Unit Director and as dependent on the exigencies of the Communications Unit and the Authority

About You

We are looking for candidates with a Diploma in Marketing, Business or related discipline OR a comparable recognised financial qualification at NQF level 5 duly certified by the Malta Qualifications Recognition Information Centre (MQRIC)*. ECDL certification or an equivalent proof of computer literacy would be an asset.

If you do not have the necessary academic or professional qualifications but you have at least three (3) years working in an Administrative environment, we would still be interested in speaking with you.

Candidates with longer working experience relevant to the role will be preferred.

Soft Skills Required

  • ability to multi-task and to meet strict deadlines
  • good communication skills
  • good analytical skills and an eye for detail
  • good presentation skills
  • ability to work within a team
  • ability to organise, prioritise and deal with a broad variety of issues
  • good command of English and Maltese both spoken and written.

How to apply

or query further information

Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to

Other Important Information

The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.