Records Management Officer

within Administration


Records Management Officer

within Administration

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About Administration

The Records Office is administratively responsible for the management of physical records across their complete life cycle – from receipt, to classification, digitisation, distribution, preservation/archiving and safe disposal according to MFSA’s records management policy and in accordance with enterprise data classification and records management taxonomies established by the Authority’s Data Governance Committee.  It is also responsible for centrally handling and routing of non-record paper documents received by MFSA to the rest of the organisation whether through digitisation workflows or traditional methods.

The Role

The Records Management Officer is responsible for the following:

  • The development, implementation and maintenance of the records management procedures as a governance instrument and to provide guidance to MFSA employees
  • Paper document digitisation workflows, including enrichment through embedded and external metadata, using enterprise scanning equipment and software tools
  • Maintenance and upkeep of MFSA’s archives, ensuring organised filing and controlled access to archived records through a records management system
  • Classification and indexing of records
  • Retention and secure disposal schedules
  • Records Office staff training and supervision
  • Adoption of standards in records management
  • Compliance with relevant legislation, regulations and standards

About You

We are looking for candidates with solid academic background in archives and records management.

The role calls for an academic qualification in a relevant field of study at National Qualification Framework Level six (6) or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

You will also possess a minimum of three (3) years working in a similar senior role. Candidates with longer working experience relevant to the role will be preferred.  If you do not have the necessary academic or professional qualifications but you have at least seven (7) years of relevant experience, we would still be interested in speaking with you.

How to apply

or query further information

Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to

Other Important Information

The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.