Senior Manager Records Management

within Administration & Facilities


VIEW JOB DETAILS

Senior Manager Records Management

within Administration & Facilities


VIEW JOB DETAILS
  • Grade:

    5
  • Type:

    Indefinite
  • Closing Date:

    29/06/2019
  • Job code:

    AD/020/19
  • Team:

    Records Management
  • Date Posted:

    19/06/2019

About Administration & Facilities


The Records function is administratively responsible for the management of physical records across their complete life cycle – from receipt, to classification, digitisation, distribution, preservation/archiving and safe disposal according to MFSA’s records management policy and in accordance with enterprise data classification and records management taxonomies established by the Authority’s Data Governance Committee.  It is also responsible for centrally handling and routing of non-record paper documents received by MFSA to the rest of the organisation whether through digitisation workflows or traditional methods.

The Role


The Senior Manager’s duties and responsibilities are as follows:

  • Defines and develops the Authority’s records management strategy;
  • Leads the transformation of the Authority’s records management processes;
  • Formulates and overseas the implementation of policies, standards and procedures for record management;
  • Plans, organises, directs, reviews, co-ordinates and establishes controls for all the Authority’s record management activities;
  • Advises senior management on current and projected record management operational requirements;
  • Serves as the department technical expert on authority-wide record digitisation issues;
  • Works closely with the legal team to ensure that records are managed to protect the interests of the Authority and mitigate confidentiality-related risks;
  • Co-ordinates with the Authority’s departments to ensure records creation, maintenance, use and disposal are in accordance with policies;
  • Trains staff in record management principles and requirements;
  • Leads a team of staff responsible for the implementation of the Authority’s records management program;
  • Maintenance and upkeep of MFSA’s archives ensuring organised filing and controlled access;
  • Ensures compliance with relevant legislation, regulations and standards.

About You


We are looking for candidates with solid academic background in archives and records management at National Qualification Framework Level six (6) or better, duly certified by the Malta Qualifications Recognition Information Centre (MQRIC) or a widely recognised professional qualification at a comparable level.

You will also possess a minimum of three (3) years working in a similar senior role. Candidates with longer working experience relevant to the role will be preferred.  If you do not have the necessary academic or professional qualifications but you have at least seven (7) years of relevant experience, we would still be interested in speaking with you.

How to apply

or query further information


Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to vacancies@mfsa.com.mt.

Other Important Information


Candidates are to forward a copy of their Curriculum Vitae (C.V.) and an accompanying covering letter providing the motivation for the application to vacancies@mfsa.com.mt.

The MFSA is an Equal Opportunities Employer as certified by the NCPE (National Commission for the Protection of Equality) and is committed to a policy of equal opportunity in all aspects of employment and will take care to avoid any form of discrimination in its recruitment procedures. The MFSA reserves the right to withdraw this call at any time and not to select any of the Candidates.

It is the responsibility of applicants in possession of qualifications awarded by Universities and other similar institutions outside Malta to produce a recognition statement on comparability of qualifications issued by the Malta Qualifications Recognition Information Centre (MQRIC). Applicants should do so preferably at application stage or otherwise at the preliminary interview should an applicant be selected for such interview. Details can be obtained by accessing the National Commission for Further and Higher Education website on www.ncfhe.org.mt under MQRIC heading.

The MFSA shall ensure that any processing of personal data is in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation), the Data Protection Act (Chapter 586 of the Laws of Malta) and any other relevant European Union and national law. For further details, you may refer to the Data Protection Policy on the MFSA webpage www.mfsa.com.mt.

Candidates are to note that the submission of any false statement/s or omission, even if unintended, may lead to the cancellation of their application and may render the candidate's appointment liable to termination.

Furthermore, please note that candidates may be asked to submit any documentation in support of the information provided, including but not limited to, proof of qualifications and Police Conduct Certificates.